Food banks are essential to the communities they serve, providing food and other necessities to those in need. For this reason, food banks face a wide range of administrative and data entry tasks on a daily basis. They must ensure that volunteers are assigned to the proper tasks during their shift either at an event or at the bank itself. They must reconcile different types of donations, monetary and otherwise, and they must keep track of their biggest sponsors and donors from year to year.
Food banks, like any nonprofit, thrive when equipped with tools that simplify processes, enhance convenience, streamline operations, promote integration, and automate repetitive tasks. Giveffect is a game-changer for food banks, offering seamless operations and automating various business-related tasks. By leveraging Giveffect, all-in-one food bank and food pantry software, food banks can optimize their efficiency, enabling them to focus more on their vital mission of combating hunger in our communities. With streamlined operations and automated processes, food banks can allocate more time and resources to serving those in need, ultimately making a greater impact in fighting food insecurity.
Discover the four powerful ways Giveffect transforms Food Banks’ operations.
1. Automate creating fundraising campaign pages for food drives
Within Giveffect, users are able to create several different kinds of fundraising campaign pages in just a few clicks. From crowdfunding to simple donation campaign pages, there are a ton of options for users when it comes to making a fundraising campaign page.
Maybe for your next virtual food drive, you will suggest that people create teams and make the campaign more competition-based. Or, maybe you will suggest that individuals create their own third-party fundraising pages. Regardless of your campaign structure, Giveffect makes it effortless to create fundraising campaign pages that seamlessly integrate with the 10-in-one nonprofit software for food banks.
Say goodbye to manual data entry! With Giveffect, campaign information is automatically captured and recorded, saving you time and streamlining your virtual food drive process. Get ready to supercharge your fundraising efforts and make a greater impact in fighting hunger.
2. Automate and Streamline the Volunteer Application Process
Instead of using paper applications, bring the volunteer application online with Giveffect. Using Giveffect for volunteer applications helps your organization gather the most accurate volunteer information regarding a volunteer’s skills, experience, and interests.
Simply create your application within Giveffect, share the application with your volunteers fill out. And the information your volunteer provides is automatically captured and stored and accessed throughout the all-in-one platform with Smart Automation. With all of your volunteer information in one place, you can easily do things like run reports and discover volunteer trends that impact your organization. This way, you can easily gather information about volunteer preferences and activities so that you can practice better recruitment of future volunteers. Smart Automation allows you to properly and accurately vet potential volunteers. And this process is much more efficient than it would be if you were doing it in a volunteer management system that merely stood on its own. Below is the partial flow of a potential volunteer going through the application process for a nonprofit through the Gveffect software:
3. Automate Tax Receipts
Once a food drive or other type of event is completed, you will likely send a follow-up email with a tax receipt to all participants, donors, sponsors, and anyone else who donated to your food bank’s campaign. Within Giveffect, the Email Rules section allows users to automate the tax receipt process based on organizational preferences. This keeps your constituents up to date and, again, reduces the manual data entry for your organization. And once the tax receipt is sent off, this information is updated automatically in Giveffect. There’s no need for you to enter information into a separate excel spreadsheet or another software system due to the power of Smart Automation.
4. Easily Pull Food-Specific Trend Reports
From the number of in-kind food donations from year to year to the number of volunteers that supported a local food bank last year to which campaigns brought in the most food and monetary donations, Giveffect’s integrated and automated system can help your food bank or food pantry pull reports on just about any food donation specific trend that you need information on. Giveffect empowers nonprofits of all kinds to have the tools they need to understand the bigger picture of their data. For food banks, that can range from looking at how much major donors and sponsors donate on an annual basis to the number of food drives that need to be done annually to meet the goals of feeding a certain amount of families. Whatever trend you are studying, Giveffect’s reporting and querying features give you access to canned reports that are already set up for you, or you can create customizable reports that fit more with how your specific food bank performs on a monthly and annual basis.
Why Giveffect
Giveffect is an all-in-one, integrated, connected system that gives you a 360-degree view across your nonprofit organization. It is the perfect tool for any food bank to streamline everything that it does. We realize that the job of a food bank like yours is complex and multi-tiered. And this is why we created Giveffect: to help alleviate the pressure that comes along with operating such a vast organization by reducing and even eliminating the need to spend hours, days and weeks on administrative work and manual data entry. We wholeheartedly want you as a food bank to get back to what you do best: serving your community and working with food pantries and hunger-based organizations to do so.
Real Food Bank Example
Take Second Harvest Food Bank of Santa Cruz County in Watsonville, CA for example. It is the oldest food bank in California and serves over 50,000 individuals each month through 200 agencies and programs. Second Harvest Food Bank of Santa Cruz County is also a Giveffect client, using our 10-system integrated software and Smart Automation to help streamline all of its administrative operations so that it can focus on the business of distributing healthy food to people in need throughout their community. Throughout their site, there are several examples of third-party fundraisers and volunteer opportunities, all created with and powered by the Giveffect software system, such as the Holiday Food & Fund Drive 2021. All of these examples are directly integrated with each other and can talk to each other at any time. From there, Second Harvests’ data is automatically updated on the back end anytime something happens on the front end, via the Smart Automation tool.
Want to learn more about how the Giveffect all-in-one software system can help your food bank in all of its fundraising, email marketing, and reporting efforts? Schedule your demo today.