{"id":6099,"date":"2024-06-20T10:12:13","date_gmt":"2024-06-20T10:12:13","guid":{"rendered":"https:\/\/www.giveffect.com\/nonprofit-resource-center\/?p=6099"},"modified":"2024-07-12T14:41:31","modified_gmt":"2024-07-12T14:41:31","slug":"grant-management-5-ways-technology-for-nonprofits-can-help","status":"publish","type":"post","link":"https:\/\/wordpress.giveffect.com\/grant-management-5-ways-technology-for-nonprofits-can-help\/","title":{"rendered":"Grant Management: 5 Ways Technology for Nonprofits Can Help"},"content":{"rendered":"<p>Most nonprofit leaders know how important grant funding is for progressing their programs, initiatives, and missions \u2014 and helping as many beneficiaries as possible. While individual donors and fundraisers are crucial to a nonprofit\u2019s mission, too, grant funding is one of the top ways that nonprofits are able to create lasting change in their communities. In fact, in 2021, grant funding reached <a href=\"https:\/\/benefactorgroup.com\/givingusa2022\/\">$90.9 billion<\/a>, up from $88.55 billion the year prior \u2014 and that number only looks like it will increase.<\/p>\n<p>But while lots of nonprofits know these statistics and realize how much opportunity lies in grant funding, they also know how difficult grant management can be: aside from filling out applications \u2014 which on average take anywhere from <a href=\"https:\/\/www.professionalgrantwriter.org\/how-long-does-it-take-to-write-a-grant\">20 to 100 hours<\/a> \u2014 managing their status, tracking their impact, and getting a 360-view can be burdensome, and even downright impossible. In fact, in the past few years, managing grants has become so burdensome that it\u2019s severely impacted nonprofits\u2019 abilities to <a href=\"https:\/\/www.councilofnonprofits.org\/files\/media\/documents\/2023\/2023-nonprofit-workforce-survey-results.pdf\">retain and recruit staff<\/a>.<\/p>\n<p>But here\u2019s the good news: with the right tools, grant management can become a simple, easy, and effective part of your fundraising strategy.<\/p>\n<p>In this blog, we\u2019ll cover everything you need to know about grant management, including what it is, what causes nonprofits to struggle with it, and how your organization can simplify and improve its processes with technology.<\/p>\n<h2>What is Grant Management, and Why is it Important to Nonprofits?<\/h2>\n<p>Grant management refers to a nonprofit\u2019s process of overseeing the entire lifecycle of a grant.<\/p>\n<p>From identifying funding opportunities and applying for grants, to managing awarded funds and ensuring compliance with grant terms, grant management ensures that nonprofits secure and use grant funds efficiently and transparently to achieve their missions.<\/p>\n<h2>What Are The Stages of Grant Management?<\/h2>\n<p>Typically, grant management can be broadly divided into three phases: Pre-Award, Award, and Post-Award. Each phase encompasses specific activities and responsibilities that ensure the effective and efficient use of grant funds.<\/p>\n<h3>1. Pre-Award Phase<\/h3>\n<ul>\n<li><strong>Identifying funding opportunities<\/strong>: At this stage, nonprofits research and identify grant opportunities that align with their mission and projects.<\/li>\n<li><strong>Proposal development and submission<\/strong>: Once a grant opportunity has been identified, nonprofits then start writing a proposal. This stage usually includes grant writing, preparing a budget, and gathering any necessary documents like financial statements or proof of nonprofit status. Once the proposal is written, it\u2019s submitted to the funder organization.<\/li>\n<\/ul>\n<h3>2. Award Phase<\/h3>\n<ul>\n<li><strong>Notification and acceptance<\/strong>: If a proposal is accepted, the nonprofit typically receives an official notification from the funder regarding the grant award. Then, the nonprofit reviews and signs the grant agreement, which outlines the terms and conditions of the grant.<\/li>\n<li><strong>Planning and implementation<\/strong>: Once the paperwork is signed and the nonprofit receives the fund, funders and grantees usually meet to discuss project details and plans and finalize any expectations or requirements.<\/li>\n<\/ul>\n<h3>3. Post-Award Phase<\/h3>\n<ul>\n<li><strong>Project launch<\/strong>: Once both the grantee and the funder decide on timelines, deadlines, and other important details, it\u2019s time for the nonprofit to carry out the project activities as outlined in the proposal and plan.<\/li>\n<li><strong>Reporting<\/strong>: At this stage, it\u2019s essential for the nonprofit to continuously monitor and report on their progress and use of funds. Typically, at the end of the grant period, the nonprofit is required to submit a grant report as well, which details the project\u2019s achievements, challenges, and financial status.<\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">The Top 3 Common Challenges of Traditional Grant Management<\/span><\/h2>\n<p>While grant management can be divided into three phases, each phase contains many intermediate steps and details. Understandably, busy nonprofits \u2014 who are juggling applying for multiple grants, running <a href=\"https:\/\/www.giveffect.com\/nonprofit-resource-center\/the-complete-guide-to-online-fundraising\/\">online fundraisers<\/a>, stewarding donors, and more \u2014 often find the traditional process overwhelming, for a few reasons:<\/p>\n<ul>\n<li><strong>It\u2019s inefficient<\/strong>: Traditional grant management relies on scattered spreadsheets and manual documentation. This leaves crucial information prone to human error, version control issues, compliance risks, and scalability issues, which can cost a nonprofit hundreds, if not thousands, of dollars.<\/li>\n<li><strong>It\u2019s burdensome<\/strong>: These manual processes not only make grant management inefficient but also administratively difficult, requiring lots of time, energy, and attention from nonprofit staff \u2014 a section of the workforce experiencing incredibly <a href=\"https:\/\/www.councilofnonprofits.org\/files\/media\/documents\/2023\/2023-nonprofit-workforce-survey-results.pdf\">high rates of turnover<\/a> due to a lack of bandwidth and susceptibility to burnout.<\/li>\n<li><strong>It\u2019s siloed<\/strong>: In traditional grantmaking, the <a href=\"https:\/\/grantstation.com\/sites\/default\/files\/2020-05\/The%202020%20State%20of%20Grantseeking%20Report.pdf\">majority of grant seekers<\/a> rely on only one or two people to handle and oversee the grant cycle. This siloed work process restricts visibility and transparency for other staff members and essential collaborators on the project (grant writers, financial officers, etc.). This lack of transparency also leads to loss of institutional knowledge about the grant cycle in the face of turnover \u2014 a phenomenon which costs the average US business <a href=\"https:\/\/www.sugarwork.com\/resources\/how-enterprises-can-transform-institutional-knowledge-loss-into-value-creationnbsp#:~:text=The%20average%20large%20US%20business,to%20recreate%20existing%20institutional%20knowledge.\">$47 million<\/a> a year in productivity.<\/li>\n<\/ul>\n<p>Together, each of these challenges burdens staff, hinders organizational collaboration and communication, and even threatens an organization\u2019s ability to receive the funding they need.<\/p>\n<h2>5 Ways Technology for Nonprofits Can Improve Grant Management<\/h2>\n<p>For nonprofits that have long been in the grant funding space \u2014 and rely on traditional methods for grant management \u2014 the above challenges are probably familiar.<\/p>\n<p>But, with the right <a href=\"https:\/\/www.giveffect.com\/nonprofit-resource-center\/customer-experience-the-must-haves-when-evaluating-nonprofit-software\/\">all-in-one nonprofit software<\/a> \u2014 which offers centralized data management, automations, enhanced reporting capabilities, and more \u2014 nonprofits can:<\/p>\n<ol>\n<li><strong>Improve transparency<\/strong>: Centralized grant management software improves transparency throughout the entire grant cycle, for both internal staff and funders \u2014 from the application process to disbursement. With precise tracking and reporting, nonprofits can keep abreast of every update in the post-award phase and easily notify funders of how their contributions are being utilized with detailed reports.<\/li>\n<li><strong>Save time and money<\/strong>: Grant management software can help nonprofits keep track of submitted applications, deadlines, expenses, and requirements, ensuring nothing falls through the cracks \u2014 all of which can help alleviate administrative burden.<\/li>\n<li><strong>Facilitate better communication<\/strong>: An all-in-one nonprofit software \u2014 which includes grant management \u2014 aligns cross-department teams, leading to better collaboration and communication and safeguarding against the loss of institutional knowledge in the case of turnover.<\/li>\n<li><strong>Scale<\/strong>: With technology, nonprofits can manage more grants with the same resources. As organizations grow, technology ensures that their grant management processes can scale with them without compromising on efficiency or accuracy.<\/li>\n<li><strong>Focus on what matters<\/strong>: With robust grant management, nonprofits can redirect their energies from administrative tasks to their core missions. This means more time spent on creating impact and less on navigating spreadsheets and documents.<\/li>\n<\/ol>\n<h2>Save 40 Hours of Grant Management Work a Month with Giveffect<\/h2>\n<p>Effective grant management is about more than just saving time and energy \u2014 with the right technology and tools, any nonprofit can improve their internal communication and collaboration, their <a href=\"https:\/\/www.giveffect.com\/nonprofit-resource-center\/tips-for-building-lasting-donor-relationships\/\">relationships with donors<\/a>, and do more for their mission.<\/p>\n<p>With <a href=\"https:\/\/www.giveffect.com\/\">Giveffect<\/a>, a nonprofit\u2019s <a href=\"https:\/\/www.giveffect.com\/grant-management\">grant management system<\/a> is in the same platform as their CRM, which makes it easy to track grants at every stage, from research to reporting. From tracking applications, decision deadlines, and reporting requirements, to generating application progress reports, Giveffect gives you a single place to keep all of your grant-related information up-to-date and accessible.<\/p>\n<p><a href=\"https:\/\/www.giveffect.com\/book-demo\">Book a Giveffect demo \u2192<\/a><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Most nonprofit leaders know how important grant funding is for progressing their programs, initiatives, and missions \u2014 and helping as many beneficiaries&#8230;<\/p>\n","protected":false},"author":4,"featured_media":6106,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","om_disable_all_campaigns":false,"footnotes":""},"categories":[478,488],"tags":[165,494],"class_list":{"0":"post-6099","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-blog-post","8":"category-featured-resource","9":"tag-grant-management","10":"tag-nonprofit-operations"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.1 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Grant Management: 5 Ways Technology for Nonprofits Can Help<\/title>\n<meta name=\"description\" content=\"In this blog, we\u2019ll cover everything you need to know about grant management, including what it is, what causes nonprofits to struggle with it, and how your organization can simplify and improve its processes with technology.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/wordpress.giveffect.com\/grant-management-5-ways-technology-for-nonprofits-can-help\/\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Grant Management: 5 Ways Technology for Nonprofits Can Help","description":"In this blog, we\u2019ll cover everything you need to know about grant management, including what it is, what causes nonprofits to struggle with it, and how your organization can simplify and improve its processes with technology.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/wordpress.giveffect.com\/grant-management-5-ways-technology-for-nonprofits-can-help\/","schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"BreadcrumbList","@id":"https:\/\/wordpress.giveffect.com\/grant-management-5-ways-technology-for-nonprofits-can-help\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/wordpress.giveffect.com\/"},{"@type":"ListItem","position":2,"name":"Grant Management: 5 Ways Technology for Nonprofits Can Help"}]}]}},"_links":{"self":[{"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/posts\/6099","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/comments?post=6099"}],"version-history":[{"count":3,"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/posts\/6099\/revisions"}],"predecessor-version":[{"id":6147,"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/posts\/6099\/revisions\/6147"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/media\/6106"}],"wp:attachment":[{"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/media?parent=6099"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/categories?post=6099"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wordpress.giveffect.com\/wp-json\/wp\/v2\/tags?post=6099"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}